Office Manager / HR Assistant

About this position

Job Description

Job Description

Office Manager / HR Assistant

Work Arrangement: Temp-to-Perm (In-Office)

Experience Required: 2–7 Years

Position Summary

Seeking a motivated and organized professional to fill an Office Manager / HR Assistant role. This position is integral to the day-to-day operations of our office environment and the employee experience, blending facilities oversight, human resources support, and administrative assistance. The ideal candidate thrives in a dynamic, collaborative setting, takes initiative, and brings a people-first mindset to both operational and HR responsibilities.

Key Responsibilities

Office Management

• Coordinate and manage employee parking assignments and related logistics.

• Procure and maintain office supplies, ensuring adequate inventory levels at all times.

• Oversee office cleanliness and workspace standards, coordinating with cleaning vendors as needed.

• Manage phone systems and serve as a point of contact for office communications.

• Manage conference room scheduling, setup, and technology readiness.

• Coordinate new hire office setup, including workstation preparation and access provisioning.

• Organize and support Snack Day food arrangements and catering for company events.

• Manage lunch orders for team meetings, executive sessions, and special occasions.

• Coordinate Potluck events, including scheduling, communication, and logistics.

• Maintain and update the company calendar with key internal events, milestones, and deadlines.

• Serve as the primary point of contact for building management and facility-related coordination.

Human Resources

• Distribute and manage the company HR newsletter, ensuring timely and accurate communications to all staff.

• Support recruiting efforts, including job posting coordination, candidate scheduling, and communication.

• Assist with HR onboarding processes for new hires, including documentation collection, orientation scheduling, and system setup.

• Administer and support the company’s PEO (Professional Employer Organization) provider, including benefits enrollment, employee records, and compliance reporting.

• Serve as a first point of contact for general employee inquiries related to HR policies, benefits, and procedures.

• Maintain confidential employee files and ensure HR records are accurate and up to date.

• Track and maintain employee attendance, PTO balances, and time-off requests in coordination with the PEO platform.

• Assist with annual open enrollment communications and benefits administration support.

• Support offboarding processes, including collection of company property, system access removal coordination, and exit documentation.

• Ensure I-9 compliance and maintain employment eligibility verification records.

• Assist in drafting and updating HR policies, employee handbook sections, and internal communications.

Administrative Support

• Provide administrative support to senior management and cross-functional teams as needed.

• Assist in the preparation of reports, presentations, and internal documentation.

• Manage correspondence, scheduling, and coordination on behalf of leadership when required.

• Coordinate vendor relationships and service contracts related to office operations (cleaning services, copier maintenance, kitchen vendors, etc.).

• Assist with invoice tracking and expense report submission in coordination with the accounting team.

• Maintain office safety and emergency contact information, ensuring records are current.

Qualifications

Education & Experience

• Associate’s Degree required; Bachelor’s Degree in Business Administration, Human Resources, or a related field preferred.

• 2–7 years of progressive experience in office management, HR coordination, or a similar administrative support role.

• Prior experience supporting HR onboarding processes and/or working with a PEO provider is strongly preferred.

Skills & Competencies

• Strong organizational and time management skills with the ability to handle multiple priorities simultaneously.

• Excellent written and verbal communication skills.

• A high level of professionalism, discretion, and confidentiality in handling sensitive HR matters.

• Proficiency in Microsoft Word and Microsoft Excel is a plus.

• Familiarity with HRIS systems, PEO platforms, or similar HR software is a plus.

• Self-starter with a collaborative spirit and a proactive approach to problem-solving.

Work Environment

This is an in-office position based in Houston, TX. Given the hands-on nature of the role, including facilities oversight, conference room management, onboarding coordination, and daily team support, consistent on-site presence is essential.

This position will begin as a part-time, temporary engagement with the clear intention to transition to a full-time, permanent role for the right candidate. The temp-to-perm structure allows both client and the candidate to evaluate fit before making a long-term commitment. Part-time hours and schedule will be determined in coordination with the hiring manager during the interview process.

Candidates who demonstrate strong performance, initiative, and cultural alignment during the temporary period will be given strong consideration for conversion to full-time employment, with a commensurate adjustment in compensation and benefits.

Taylor Technical Services began business in 1977. Since then, we have grown to become one of the largest suppliers of Engineering personnel in the Houston/Gulf Coast area and Alaska. We pride ourselves in having recruiters and account managers that have experience and have worked in the oil & gas engineering industry.

Specialties: Cad Drafters, Electrical Designers, Instrument Designers, Structural Designers, Piping Designers, Electrical Engineers, Instrument Engineers, Structural Engineers, Mechanical Engineers, Pipe Stress Engineers, EH&S, QA/QC, Procurement, Project Controls, Document Control, Administrative

Company Description

Taylor Technical Services began business in 1977. Since then, we have grown to become one of the largest suppliers of Engineering personnel in the Houston/Gulf Coast area and Alaska. We pride ourselves in having recruiters and account managers that have experience and have worked in the oil & gas engineering industry.\r\n\r\nSpecialties: Cad Drafters, Electrical Designers, Instrument Designers, Structural Designers, Piping Designers, Electrical Engineers, Instrument Engineers, Structural Engineers, Mechanical Engineers, Pipe Stress Engineers, EH&S, QA/QC, Procurement, Project Controls, Document Control, Administrative

Location and commute

Houston, TX .

Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.

How to apply

Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3052682249.