About this position
Coordinator, A&R Administration - Hollywood, 90028, United States of America
How we LEAD:
Were looking for a Coordinator, A&R Administration to join a fast-paced, high-visibility team that supports recording projects acrosssix major labels. This role sits at the center of the creative processhelping A&R, Finance, Business & Legal Affairs, and Production keep projects moving, budgets accurate, and payments on track. If youre detail-obsessed, love Excel, and enjoy being the person who brings structure to a dynamic environment, youll thrive here.
How youll CREATE:
- Own vendor maintenance end-to-end (adds/updates), including guiding payees through the Uniport portal registration process; partner closely with Financial Services Vendor Team and serve as the primary contact for new payees tied to new signings.
- Input Purchase Order Requests into Uniport and track approvals to ensure timely processing.
- Coordinate travel and accurately code recording-related costs.
- Manage accounts payable activity in partnership with Corporate Finance; help troubleshoot payment and budget issues with A&R.
- Deliver strong customer service to internal and external partnersensuring accuracy, responsiveness, and clear guidance throughout the recording process.
- File and process union-related contracts (SAG-AFTRA and AFM) as applicable; gather tax forms and required paperwork to support compliance.
- Prepare reports, project summaries, and budget status updates for cross-functional teams and senior leadership.
- Maintain organized documentation and accurate records to support proper auditing and corporate compliance.
What success looks like (first 90 days):
- Vendor setups and Uniport submissions are accurate, complete, and processed on time.
- Purchase orders and coding are clean, consistent, and easy to track.
- Key stakeholders (A&R/Finance/Production) have timely updates and fewer last-minute escalations.
Bring your VIBE:
- Strong working knowledge of basic Accounts Payable procedures and accurate data entry.
- Advanced Excel skills (formulas, spreadsheets, reconciliations).
- Knowledge and comfortabilitywith internal AI initiatives (ChatGPT, Copilot etc.)
- Excellent organization, follow-through, and ability to manage multiple priorities at once.
- Comfortable learning proprietary systems (ex: Uniport) quickly.
- Budgeting experience (recording industry a plus).
- Experience in A&R Administration or a similar coordination role.
- Familiarity with SAG-AFTRA and/or AFM paperwork.
Location and commute
1615 Wilcox Ave, Los Angeles, CA 90028.
Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.
How to apply
Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3049093283.