About this position
Job Description
Job Description
Job Summary
Gingerich Enterprises, LLC is a locally owned licensed septic, excavation, and aggregate hauling contractor based in Kalona, which is part of a growing portfolio of businesses with common ownership.
We're looking for a full time Business Office Manager to own the financial and administrative operations of this contracting business. As the company grows past a hands-on ownership structure, this role carries real responsibility, not just bookkeeping. This is a role for someone who doesn't wait to be told a process is broken, they notice it and fix it.
Responsibilities
Accounting & HR
- Complete daily accounting in QuickBooks Desktop
- Process AP/AR; reconcile bank and credit card accounts
- Prepare and send customer invoices based on estimates/job sheets
- Apply correct sales tax treatment to customer invoices across service lines
- Own day-to-day cash flow management
- Process bi-weekly payroll
- Assist with onboarding new employees and maintain required records
- Manage business compliance, licensing, and bonding
- Prepare financial statement and reports for external stakeholders and ownership review
Vendor & Outside Relationship Management
- Manage business insurance coverage, equipment/fleet, general liability, and workers' comp, including evaluating adequacy of coverage, tracking renewals, and maintaining compliance documentation (COIs, endorsements)
- Coordinate with the related-party trucking company on billing and documentation
- Field incoming calls and customer correspondence not handled by field crews directly
Office & Process Management
- Maintain filing systems for contracts, permits, estimates, and invoices
- Track licensing, insurance certificates, and equipment registration/renewal deadlines
- Identify process gaps, propose and implement fixes
- Build documentation/SOPs to support the business as it scales beyond founder-dependent processes
- Identify and complete other necessary tasks for successful day-to-day office operations
Expectations
- Maintain a professional and organized work environment
- Communicate effectively with employees, vendors, customers, and ownership
- Be dependable, proactive, and able to work independently
- Handle multiple priorities and changing day-to-day needs
- Maintain confidentiality regarding business and employee information
- Collaborate with office staff from related entities under common ownership
- Lead by example and help create a positive workplace
Required Qualifications
- Accounting/office management experience
- QuickBooks Desktop and G-Suite proficiency
- Demonstrated track record of identifying and fixing broken processes
- Comfortable with autonomy and ownership of the financial and administrative functions
Preferred Qualifications
- Experience in construction, trades, or field-service industries
- Familiarity with job costing / project-based invoicing
Location and commute
302 5th St, Kalona, IA 52247.
Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.
How to apply
Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3083474980.