About this position
Desired Qualifications- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field preferred.
- Minimum two years’ experience in an HR or administrative support role.
- Basic knowledge of labor laws and HR procedures.
- Experience with employee documentation and records management.
- Familiarity with HR systems and basic payroll coordination preferred.
- Ability to work flexible schedules when operationally required.
- Strong organizational and administrative skills.
- Good communication and interpersonal ability.
- Ability to handle confidential information professionally.
- Attention to detail and accuracy in documentation.
- Ability to support a multicultural workforce.
- Problem-solving and conflict-handling ability.
- Time management and prioritization skills.
- Basic computer and HR systems proficiency.
- Professional conduct and integrity.
- Team-oriented mindset.
- Ensure accurate and timely HR documentation.
- Support smooth onboarding, offboarding and employee administration.
- Maintain organized employee records and compliance.
- Assist in staff welfare and communication.
- Support daily HR operational needs.
- Promote a professional and positive workplace environment.
- Support the HR Manager in planning and executing all pre-opening HR activities in line with opening timelines and brand standards.
- Support high-volume recruitment for all operational and management roles, including posting jobs, reviewing applications, and scheduling interviews for the HR Manager and department heads.
- Track candidates, offers, and hiring progress against the pre-opening staffing plan and provide regular status updates to the HR Manager.
- Prepare offer letters, employment documents, and new hire packets using approved templates.
- Assist new hires with completing all onboarding paperwork and required documentation before their first day.
- Coordinate post-offer pre-employment checks in compliance with New York State and New York City law.
- Set up and maintain employee files, the HR system, and record-keeping processes for all new hires.
- Coordinate and facilitate pre-opening orientation and policy training for new employees, in partnership with the HR Manager.
- Schedule orientation sessions, prepare materials, track attendance, and collect signed policy acknowledgments from every employee.
- Support payroll setup and benefits enrollment by collecting and verifying new hire information.
- Coordinate first-day logistics for new hires, including uniforms, schedules, and employee handbook distribution.
- Provide HR support during training, soft openings, and opening events, including onboarding late hires and answering employee questions.
General Duties, Tasks, and Responsibilities
- Coordinate employee onboarding, offboarding and documentation processes.
- Maintain employee records and HR files accurately.
- Assist with attendance tracking and HR reporting.
- Support payroll coordination and documentation when required.
- Prepare employment letters, contracts, and HR forms.
- Assist with recruitment scheduling and candidate coordination.
- Support staff welfare and employee relations.
- Communicate HR policies and procedures to employees.
- Maintain confidentiality of employee information.
- Respond to employee HR inquiries professionally.
- Support compliance with labor laws and company policies.
- Maintain HR logs, reports, and documentation systems.
- Coordinate with department managers on staffing matters.
- Champion employee engagement initiatives.
- Maintain professional conduct and workplace ethics.
Location
New York .
The source lists New York but does not specify a city. Check the original listing for the work location and any remote-work conditions.
How to apply
Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3267836438.