AIA Billing Specialist

About this position

AIA Billing Specialist - Contract to Hire

Monday - Friday 8-5 - Starts out in office, but will move to hybrid role after training

Core Purpose

To protect the company's financial and contractual position by preparing, reviewing, and submitting accurate payment applications, tracking retainage, and ensuring compliance with construction contracts and general contractor (GC) portals.

Key Responsibilities

• AIA Form Preparation: Fill out and manage AIA G702 (Application and Certificate for Payment) and AIA G703 (Continuation Sheet / Schedule of Values
• Progress & Change-Order Tracking: Calculate percentage-of-completion for work phases, integrate approved change orders, and track stored materials.
• Document Assembly & Compliance: Gather backup paperwork—including conditional/unconditional lien waivers, certificates of insurance, certified payroll, and supplier invoices—before submitting via client or GC portals.
• Review & Reconcile: Audit incoming subcontractor invoices, reconcile contract balances, and fix or resubmit rejected payment applications.
• Collections & Closeout: Monitor open accounts receivable, follow up on retainage releases, and assist with financial project closeout.

Typical Qualifications

• Experience: 2–5+ years in construction accounting, project administration, or accounts receivable.
• Knowledge: Familiarity with AIA contract documents, construction lien laws, and retainage rules.
• Software Skills: Proficiency in Excel and construction management or accounting platforms (such as Procore, Sage 300, or Viewpoint)

As a RemX AIA Billing Specialist We Offer You:

• Competitive pay
• Paid weekly (Direct Deposit or ATM Debit Card available)
• Access to health benefits
• A personal recruiter to help with job searches and assistance when at work!
• Contract to Hire Opportunity

Location and commute

Philadelphia, PA 19117.

Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.

How to apply

Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3267675925.