About this position
Our beverage catering division is looking for an Office Coordinator with more than five years experience managing people. You will lead a dedicated in-house team, and external contractors. The ideal candidate holds a bachelor’s degree, has a great deal of self-sufficiency. Our goal is to increase the number of clients booked through our sales team, and we hope you can help us get there by managing our current client event requests.WAREHOUSE
- Purchase bar catering equipment and coordinate inventory counts.
- Purchasing Speciality Items not available from standard suppliers.
- Printing Cart Signage + Updating Warehouse Dashboard Station
- Printing of rental orders, timelines and floor plans
- Production of day-of-event binder
- Maintain company Google Calendar
- Obtain quotes from outside vendors for subcontracted services
- Coordinate the completion of all requested venue forms
- Distribute event BEOs and menus to production coordinator, warehouse team + on-site team
- Work with Events Manager to hire event staff and schedule shifts
- Conduct post-event audits (Lead Feedback + Slack Channel) to ensure continuous improvement
- Work with production team to receive all necessary information at least 10 days in advance of any contracted event
- Communicate with Production Coordinator on Post Event Debrief Report
OPERATIONS STAFF MANAGEMENT
- Managing schedules, overtime, and weekend hours for all warehouse staff (not event staff)
- Maintaining roster of holiday/seasonal/part time help
- Payroll overview of warehouse help hours
- Schedule temp staff as needed
- Adjust warehouse timesheets as needed.
FLEET MANAGEMENT
- Arranging for Gas Fill Ups as needed
- Managing Fleet (Vans Oil Changes, Tires, Etc)
- Renting transportation and Costs Associated with it.
FACILITY MANAGEMENT
- Warehouse facility overall maintenance
- Facilitate having clean kitchen at all times
- Facilitate end of shift walk through with Warehouse Associate
- Schedule Laundry Pickups/Drop Offs
GENERAL ADMINISTRATION
- Pay for COD transactions in warehouse as needed
- Apply for and track ABC Event Permits
- On-Site Event Staff Meal Ordering
Location and commute
San Francisco, CA .
Plan your route with Google Maps. Travel times and transportation options vary; confirm the work location with the employer before commuting.
How to apply
Review the vacancy and complete the application on the employer or recruitment partner’s website. Requisition ID: WJ-3241745975.